This Privacy Notice explains how Prosperity Fashion Network processes personal data collected through the registration for.

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1. Data Controller

The Data Controller is Prosperity Fashion Network ETS, with registered office at:

Via Galileo Galilei 31
50018 Scandicci (FI)
Italy

Fiscal Number: 94346750485

For any questions concerning this Privacy Notice or the processing of personal data, please contact: info@prosperityfashion.net.

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2. Categories of Personal Data

In connection with network and conference registration, the following categories of personal data may be collected:

• Identification data, including first name and surname;

• Contact details, including email address;

• Institutional or professional affiliation;

• Registration category and information relating to conference participation;

• Tax identification or equivalent identification data, including the Italian tax code (codice fiscale) or an equivalent identification number for international participants, where applicable;

• Information necessary to administer registration payments and issue payment receipts.

The identification number is collected for the identification of participants and the administration of registration payments, including the issuance of payment receipts and compliance with applicable administrative, accounting and tax obligations.

Registration is managed through an online form hosted on Wix. 

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3. Purposes and Legal Bases of Processing

Personal data are processed for the following purposes:

a. Network registration

b. Conference registration and participation

To manage registrations, verify the applicable registration category, communicate practical information about the conference and administer participation.

Legal basis: Article 6(1)(b) of Regulation (EU) 2016/679 (GDPR), where processing is necessary to take steps at the data subject's request before entering into a contract or to perform a contract relating to conference participation.

c. Payment administration and issuance of receipts

To administer registration fees, identify payments and participants, issue payment receipts or other appropriate accounting documents, maintain accounting records and comply with applicable administrative, accounting and tax obligations.

Legal basis: Article 6(1)(b) GDPR, where processing is necessary for the performance of the registration arrangements, and Article 6(1)(c) GDPR, where processing is necessary to comply with a legal obligation applicable to the Data Controller.

d. Conference-related communications

To communicate information necessary for registration and participation, including programme updates, organisational arrangements and relevant practical information.

Legal basis: Article 6(1)(b) GDPR, where such communications are necessary for the performance of the registration arrangements.

Personal data will not be used for unrelated marketing communications unless an appropriate legal basis has been established and, where required, consent has been obtained.

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4. Provision of Personal Data

Certain personal data are necessary to manage registration and participation and to administer registration payments.

Participants may be asked to provide a tax identification number or equivalent identification number for the issuance of payment receipts and related administrative, accounting or tax purposes.

For participants from Italy, this may be the Italian tax code (codice fiscale). For international participants, this may be an equivalent identification number, where applicable, or another identification detail required for the relevant administrative or accounting purpose.

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5. Recipients of Personal Data

Access to personal data may be granted, where necessary, to authorised persons involved in network administration and to external service providers supporting the relevant activities.

These may include:

• Wix, in connection with the hosting and operation of the online registration form;

• Payment service providers, where involved in processing registration fees;

• Accounting, invoicing or tax professionals, where applicable;

• Public authorities, where disclosure is required by law.

The identity of the relevant service providers, their roles and the arrangements governing the processing of personal data will be determined according to the services actually used by the Data Controller.

Personal data will not be disclosed to unrelated third parties for their own marketing purposes without an appropriate legal basis.

 

6. Data Retention

Personal data will be retained only for as long as necessary to fulfil the purposes for which they were collected and in accordance with applicable legal obligations.

Registration data will be retained for the period necessary to administer the conference, while accounting and payment documentation will be retained for the applicable statutory periods.

 

7. Data Security and International Transfers

The Data Controller will implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration or disclosure.

Where external service providers process personal data on behalf of the Data Controller, the applicable data protection requirements will be addressed through the relevant contractual and organisational arrangements.

If personal data are transferred outside the European Economic Area, such transfers will take place only in accordance with the applicable requirements of the GDPR.

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8. Rights of Data Subjects

Under the GDPR, data subjects may exercise their applicable rights, including:

• The right to obtain access to their personal data;

• The right to request the rectification of inaccurate or incomplete data;

• The right to request erasure of personal data, where the legal requirements are met;

• The right to request restriction of processing, where applicable;

• The right to object to processing based on legitimate interests, where applicable;

• The right to data portability, where the legal requirements are met;

• The right to withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing carried out before withdrawal.

Requests may be submitted to the Data Controller at info@prosperityfashion.net.

Data subjects also have the right to lodge a complaint with the competent data protection supervisory authority, including the Italian Data Protection Authority (Garante per la protezione dei dati personali), where applicable.

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9. Automated Decision-Making

Personal data collected through the conference registration form are not intended to be used for automated decision-making, including profiling, producing legal effects or similarly significantly affecting individuals.

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10. Changes to This Privacy Notice

This Privacy Notice may be updated where necessary to reflect changes in the registration process, the services used or the applicable data protection requirements.

The current version will be made available on the conference website, together with the date of the latest update.

For any questions concerning this Privacy Notice or the processing of personal data in connection with conference registration, please contact Prosperity Fashion Network ETS at info@prosperityfashion.net.